Administrative Assistant Responsibilities

Description
Title: SENIOR ADMINISTRATIVE ASSISTANTLocation: New Jersey

Rrecruiting for a Senior Administrative Assistant Position. This position will be based in NJ. This confidential company provides account management and customer support services to key health care customers, including hospital systems and group purchasing organizations, leading health plans, pharmacy benefit managers, and government health care institutions. The company also provides contract management, logistics and supply chain functions for the major franchises.

The Senior Administrative Assistant will be responsible for providing advanced administrative support to the Vice President of Enterprise Marketing & Research (EMR), seven (7) Employer/Customer Directors and additional team members. Responsible for expense reports, budget management, service request management, ordering office supplies, setting up new associates, setting up on/off-site meeting, external customer meetings, and travel arrangements.

Manage large Conventions, Business and Technology Forums and Executive Exchanges. Processing departmental communications including phone calls, emails, correspondences, meeting minutes, mail, agendas, reports and presentations. Handle confidential matters requiring discretion and judgment. Acts as a liaison with other departments such as Human Resources, Building Management and with Compliance Teams by preparing the necessary materials and inputting Totality submissions, attending and making updates for Copy Review and Health Care Compliance submission. Effectively act as back-up when necessary for other EMR Groups, the President of Strategic Account Management (SAM) and other SAM administrative assistants.

A minimum of a high school diploma is required; an Associate Degree is preferred. A minimum of 5 years Administrative Assistance experience is required. Must have previous administrative experience supporting a Vice President. Candidate must possess the ability to process a high volume of activity, problem solve, have strong organizational skills and excellent judgment while handling sensitive and confidential information. Proficiency in Microsoft Office programs (Outlook, Word, Excel, PowerPoint) is required.

Experience using Live Meeting or other audio/web conferencing system, CTO or other online travel booking system, GXRS or other expense reporting system, and ARIBA or other electronic order/purchasing and payment system. Must have excellent verbal and written communication skills, exceptional interpersonal skills and ability to work cooperatively and collaboratively with all levels from Senior Management down through the organization internally and with external customers.

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